Describe the project, not just the style
A useful sourcing brief explains the space, the intended users and the role of each object. Include measured plans, reference images and the quantity required. State which details are essential and which can vary. “French antiques” is a starting point; it does not specify the size, condition or function needed for a particular interior.
Give the buyer and the client a shared reference
Identify who approves the proposal and what information that person needs. Ask for photographs, dimensions, condition notes and documentation supporting any attribution. Keep purchase price, proposed work and transport visible as separate items. This helps a designer compare alternatives and explain the decision to the client or project team.
Confirm the practical steps
Provide the destination, access constraints and requested date, then confirm feasibility with the supplier for each selection. Matching lots, delivery times and specialist work should never be assumed from a mood board. Define acceptable substitutions and retain a record of approvals. An organised request is easier to assess and leaves fewer gaps between a promising find and a piece that can actually be installed.
For the next part of your selection, read Antique jars and pots: building a collection of forms.